A lot of our groups utilize a group text or email. This are great for groups in some ways, but can be group killers as well.
Do Not use them for:
Nothing, nothing kills meeting attendance like one member emailing or texting “I won’t be there” Do not do it. It creates a negative snowball affect.
If you can’t attend and are:
–The speaker you should switch with someone. Go the meetings & attendance tab and see who is coming up. Switch with them. Then, let us know so we can update the system.
–Head chair, recruitment, &/or education chair let the rest of your team know and delegate your meeting tasks in advance.
–Anyone else….it is ok. You don’t need to let anyone know. You get 2-3 absences depending on your bylaws every 6 months. Use your absence. You don’t owe anyone an explanation.
Suggesting we re-schedule the meeting date &/or move the meeting to Zoom
If you think a meeting should be re-scheduled/moved:
–Bring it up at your regularly scheduled meeting during the group business section of the agenda. I recommend giving your chair a heads up.
-same applies to moving it online.
*note: If you can stay in-person. Zoom is an absolute last resort for meetings for our groups
Re-scheduling on short notice makes your group less effective & sends the message to guests that you aren’t legit. Avoid doing it. The intent when we look to re-schedule is genuine and ideally designed to prevent a poor meeting. However, it creates a culture within a group that creates unsustainable habits within The Referrals Group program. Stop doing it. We’d rather you have 1-2 bad meetings a year than create this habit.
Our goal is for our groups to have a set repeatable meeting structure with a set, repeatable meeting location, time, & frequency. As a group set your annual calendar & plan ahead. Most groups will only need to move 1-2 meetings based on dates that are too close to holiday, spring/fall break, the derby, and/or something else.
Our goal is to put you and your group in the best spot to succeed. A predictable meeting schedule that is prioritized on calendars is what has proven to work best.